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Holy Trinity Armenian Church has two open positions for unique individuals looking to serve our community.

If you are interested in either of these, please submit your cover letter and resume to Nancy Kasarjian, nancy@htaac.org.

Executive Director – Holy Trinity Armenian Church

Holy Trinity Armenian Church seeks a part-time Executive Director to oversee church administration, personnel, external affairs, and the management of the complex of our parish of over 600 members. This position is a part-time position of 15 hours/week spread over at least 3 days a week in the church office.

Responsibilities

Church administration/Complex management:

  • Works closely with the Pastor and Parish Council on general church matters and events
  • Oversees both short-term rental and long-term regular leases of church facilities, including both building rentals and parking leases.
  • Oversees and facilitates major church functions such as the Annual Bazaar, picnics, banquets, golf tournament, etc. Provides logistical support to the planners and organizers of these events.
  • Ensures that facility and equipment needs are met for both outside rentals/leases and church-sponsored events and activities.
  • Oversees the maintenance of the property and works with the chairperson of the Buildings and Grounds committee as needed
  • Orders kitchen, office, and maintenance supplies for the church ·Obtains any necessary City of Cambridge permits for church events (e.g. liquor licenses, outdoor music, etc.)
  • Coordinates all church-related insurance
  • Administers Holy Trinity Trust Fund scholarships
  • Provides other support as needed for church events and functions
  • Some responsibilities need to be done outside of the office
  • The Executive Director is bound to confidentiality and maintenance of individual privacy in sensitive dealings with the Pastor, parishioners, and officials from the Diocese.

Church personnel:

  • Supervises all church employees. Responsible for hiring, firing, and other personnel-related matters in consultation with and approval of the Pastor
  • Coordinates with office staff for planning purposes and efficiency
  • Works closely with custodial staff regarding performance and scheduling
  • Oversees all income and accounts payable and supervises parish bookkeeper
  • Provides performance guidance and coaching for staff when necessary

External affairs:

Ensures good relationships with the community-at-large by being the liaison and contact person between Holy Trinity and its neighbors, community groups, City of Cambridge personnel and government officials, and members of the press.

Requirements

  • Bachelor’s degree or equivalent experience
  • Strong interpersonal and communication skills
  • Strong organizational skills
  • Ability to handle interactions with staff, church members, and external parties in a positive and constructive way
  • Experience supervising and managing staff
  • Proficiency in MS Office programs, including Word, Excel, and Outlook
  • Ability to become proficient in other software programs as needed in the future (e.g. Constant Contact, Google Calendar, etc.)
  • Event planning or property management experience preferred
  • Spoken proficiency in Armenian preferred

Executive Assistant to the Pastor

Holy Trinity Armenian Church, Cambridge MA

The Executive Assistant to the Pastor provides support to our priest in his duties leading a parish made up of more than 600 members. This position is a part-time position of 20 hours/week spread over at least 3 days a week in the church office.

This person writes correspondence for the Pastor and the church’s trust fund. Additionally, this person proactively anticipates annual events and solicits the Pastor’s involvement in decisions that need to be made well in advance of these events, as well as keeping track of the church schedule and informing involved parties of their duties. This person is responsible for all parish administrative preparations for these events, such as annual reports, ballots for annual parish elections, as well as keeping track of when the parish needs to submit documentation to the Eastern Diocese for the annual Diocesan Assembly, and prepares written communications from the parish to the Diocese. This person also prepares communications material for the parish, such as bulletins, invitations, Christmas cards, and event programs, whether for weekly events, annual events, or special events.

Responsibilities

Communications:

  • Write and prepare all correspondence for the Pastor and Trust Fund in consultation with the Pastor, including routine acknowledgment letters requiring the Pastor’s signature.
  • Coordinate and prepare weekly Sunday bulletins, including requiem lists. Update church’s website with the weekly bulletin.
  • Prepare annual reports and other documentation (e.g. ballots) for the church’s annual assembly
  • Prepare and submit parish’s annual submission to the Eastern Diocese with minutes, annual reports, copy of ballots, assembly invitation letter, and electronic annual report.
  • Maintain records and send letters for annual recurring events
  • Design and prepare correspondence, programs, and brochures for the parish’s annual golf tournament.
  • Design and prepare printed materials (invitations, mailings, programs, booklets, reports, menus, etc.) for the annual stewardship campaign, major annual events (e.g. bazaar, Easter, Christmas, annual banquet, concerts), and other special events.

Calendar management:

  • Anticipate upcoming events and check with Pastor well in advance to establish dates so that necessary correspondence, invitations, flyers, and other documents can be prepared and sent out in a timely fashion.

Other:

  • Assist with other office functions (answering phones, etc.) if needed
  • Ability to walk up one flight of stairs
  • Ability to lift 30 lbs
  • The Executive Assistant to the Pastor is bound to confidentiality and maintenance of individual privacy in sensitive dealings with the Pastor, parishioners, and officials from the Diocese.

Requirements

  • Associate's degree or equivalent experience required; Bachelor’s or equivalent experience preferred
  • 2-3 years of administrative/secretarial experience
  • Strong professional writing skills
  • Strong organizational skills
  • Advanced knowledge of MS Office programs, including Word, Excel, Outlook, and Publisher. Knowledge of Adobe InDesign.
  • Ability to become proficient in other software programs as needed in the future (e.g. Constant Contact, Google Calendar, etc.)
  • Able to be diplomatic and confidential
  • Some experience with graphic design is preferred

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